Moving or Purging Expired Documents in WebDocs iSeries Version 3.14 or Later

In Webdocs iSeries version 3.14 and above, you can use the DOCEXPPRG command to either:
  • Move all expired documents to a folder that you specify.
  • Purge all expired documents from WebDocs.
 
To move expired documents to a folder that you specify:
  1. On a command line, type DOCEXPPRG and press F4.
  2. Type the folder that you want to move the expired documents to.

    Note: This folder must be defined in WebDocs. RJS Software recommends that you use a folder that is not visible in the web interface - in other words, that no one has access privileges to this folder.

  3. In Do you really want to run 1, choose *YES.
  4. In Do you really want to run 2, choose *YES.
  5. Press Enter.

    The expired documents are moved.

To purge expired documents from WebDocs:
 
Warning: Expired documents that you purge from WebDocs are permanently deleted.
  1. On a command line, type DOCEXPPRG and press F4.
  2. Type the folder that you want to move the expired documents to.

    Note: This folder must be defined in WebDocs. RJS Software recommends that you use a folder that is not visible in the web interface - in other words, that no one has access privileges to this folder.

  3. In Do you really want to run 1, choose *YES.
  4. In Do you really want to run 2, choose *YES.
  5. In Perm dlt from move to folder 1, choose *YES.
  6. In Perm dlt from move to folder 2, choose *YES.
  7. Press Enter.

    The expired documents are purged. 

Moving or Purging Expired Documents in WebDocs iSeries Version 3.13 and Earlier

The following three commands move all expired documents to a folder named EXPIRED and then purge all files and records pertaining to the documents from the system.
 
Warning: Always back up the file you are planning to update prior to running a SQL update command.
  1. (Optional) Review the documents that will be purged:

    SELECT * FROM RJSIMAGE/DOCS00 WHERE EXPDATE < CURRENT TIMESTAMP

  2. Move expired documents from their current folders in WebDocs to the EXPIRED folder:

    Note: This folder does not need to be defined in WebDocs. If it is defined, RJS Software recommends that you use a folder that is not visible in the web interface - in other words, that no one has access privileges to this folder.

    UPDATE RJSIMAGE/DOCS00 SET FOLDER1 = 'EXPIRED', FOLDER2 = '', FOLDER3 = '', FOLDER4 = '', FOLDER5 = '' WHERE EXPDATE < CURRENT TIMESTAMP

  3. Purge all documents that are in the EXPIRED folder, including IFS files and related databases records:

    Note: This command does not check that the folder is actually defined in WebDocs.

    DOCCLRFLR FOLDERLVL1('EXPIRED') CONFIRM1(*YES) CONFIRM2(*YES)


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Last Modified On: December 10, 2016