WebDocs iSeries is rarely used by itself. The built-in web interface and library can handle document security, uploading, and downloading (covered in detail in the documention
). But WebDocs iSeries can also integrate with many other HelpSystems products.
The following WebDocs-related products are split into groups by function:
WebDocs iSeries provides a natural endpoint for the typical report-delivery process. HelpSystems' report-delivery products are modular and easy to mix and match. The following products perform report delivery for storage in WebDocs.
Report Bursting and Merging
An invoice spool file may contain 1000 different invoices. It is unlikely that you would want all 1000 invoices stored in WebDocs as a single document. iSeries Report Splitter splits spool files into smaller spool files that the report-delivery process can manage. Each split file can then be checked in to WebDocs as a separate document. You can also split large PDF files on a PC with the PDF Splitter.
Email and Fax Delivery
Before checking your document in to WebDocs, your business process may require that the document be sent to a customer or colleague. The following products let that communication occur before the document is checked in:
Standard data sources (spool files or databases) are often unformatted and plain. Before checking a document in to WebDocs, you can merge it with a form overlay to add images, barcodes, font styles, and a cleaner presentation.
HelpSystems provides two primary forms packages: WinSpool/400 Electronic Forms Print Server and iForms. If you are unsure which to use, contact HelpSystems Technical Support.
Batch Report Servers
HelpSystems Batch Report Server products are often used as an input mechanism for WebDocs. Nevertheless, they were originally designed to convert documents to a variety of formats and deliver them to local directories, network directories, and remote FTP locations.
Batch Report Servers
As mentioned above, Batch Report Server products also take spool files and check them in to WebDocs.
Imaging Scan Workstation acts as a front-end for your scanner. It provides a streamlined method for checking paper documents in to WebDocs manually or automatically. Imaging Scan Workstation can also read barcodes or other text using an OCR mask.
HelpSystems is also a reseller of DataCap, which is an enterprise-level document-input system. For more information, contact HelpSystems Technical Support.
PC File Input
WebDocs iSeries comes with a Batch Import Utility. With Batch Import Utility for WebDocs iSeries, you specify one or more input directories on your PC and check the PC files in to WebDocs. You can use Batch Import Utility for WebDocs iSeries with an OCR engine to create multi-page TIFF files out of groups of single page TIFFs prior to check in.
Email and Fax Input
You may want to store emails in WebDocs. RJS Software provides a couple email storage solutions.
If you are using Microsoft Outlook, the WebDocs iSeries Microsoft Office Plugins integrate into the Outlook interface, so you can check in individual emails directly from Outlook.
If you need a more programmatic solution, you can use POP/400 to run an exit program for every incoming email. The exit program is then used to check the email in to WebDocs.
Finally, Enterprise Fax, when coupled with Castelle FaxPress (resold by RJS Software), can receive faxes as well as send them. If you need to capture incoming faxes and check them in to WebDocs, contact HelpSystems Technical Support.
Microsoft Office Documents
With WebDocs iSeries Microsoft Office Plugins, you can check in both Microsoft Word and Excel documents from the applications themselves.
Because the WebDocs iSeries database is standard DB2 and its IFS files are standard, integration is simple. HelpSystems provides a number of ways to integrate, both with our products and with others. The following are a few of the most prominent methods.
WebDocs iSeries comes with several exit points that you can use for integration. The key exit points are before or after check in, before or after an update, upon approving or rejecting in document routing, and after emailing.
You can use exit programs to error-check incoming document keys against an existing database, email documents after check-in, delete old copies of a document when a new version is added to the system, and more. For more information on how you can best use exit programs, contact HelpSystems Technical Support.
WebDocs iSeries' basic web interface is fully-functional and most customers use it. But an alternate JSP version of the website is available upon request, for custom interfacing. Some customers have used this to build their own interface that calls HelpSystems commands or a green-screen interface to avoid using the web site completely.
Scripting and Commands
Many organizations still use the iSeries green screen, and WebDocs iSeries can integrate with your own iSeries applications.
5250 Integrator does a screen scrape of the text in your session window and runs a script based on keywords. For example: If the keyword is a document ID, 5250 Integrator can launch a browser window with the relevant document. For other ideas and questions on implementation, contact HelpSystems Technical Support.
iSeries Office Integrator can create custom keys that perform commands. The commands are not limited to WebDocs, but are often used in conjunction with it. For example: Pressing F16 launches a browser search window showing all matches of a certain keyword. Or pressing F9 checks for a document in WebDocs, and if it does not exist, launches Imaging Scan Workstation to scan the document.
For your business needs, you may also want to use the following. For more information, contact HelpSystems Technical Support.